Our client, a Japanese financial institution, is looking for an HR Administrator to join their team. In this role, you will be part of the regional team to provide support on a wide range of HR functions covering recruitment & on-boarding, benefits & welfare administration, training, expatriate & workplace administration for our offices in Singapore and Sydney. They offer cross-training opportunities within the team for you to expand your knowledge and skill sets.
Key Responsibilities: 1. Work pass applications, onboarding, offboarding, HR letters (40%) • Work pass administration for new and renewal cases including secondary directorship • On-boarding support & administration including initiating background check, pfile creation, staff record creation in system, organise new joiner orientation, updating intranet, administer internal tests, confirmation etc • Handle exit processes which includes updating intranet, sending exit clearance email etc. • Input, file, maintain, and update employee records • Draft and prepare HR letters (employment certification, life events, confirmation etc) • Update and upload/submit organisation chart and headcount reports monthly
2. Training and HR portal administration (40%) • Register employees for training courses, update of individual training records, ensure compliance with Continuing Professional Development requirements • Leave administration including monitoring of block leave and government-paid leave completion, submission of government-paid leave claims, annual leave carry forward exercise etc • Welfare administration for life events such as ordering get well basket/wreath etc
3. Others (invoicing, claims, recruitment, office management) (20%) • End to end intern recruitment across departments • Recruitment administration for experienced hires such as scheduling interviews, booking meeting rooms, sending calendar invites to interviewers, setting up zoom calls, following up on interview evaluation forms etc • Managing Card Access/Office Security System • Process invoices • Manage HR department inventory such as stationery, wine etc and housekeeping • Be well versed with HR policies & procedures • Maintain HR mailbox and re-direct the external email to the relevant HR personnel • Keep abreast of trends, regulation changes etc in HR |